The Scheduler is a key member of the project controls team and reports directly to the Project Controls Manager (project based organization) with a matrix reporting relationship to the BIA Project Controls Group (functional based organization) for career path development, managerial oversight, training, administrative support and multi-project off-boarding and on-boarding. The primary function of the Scheduler is to develop and maintain the master "Program" schedule and constituent "Project" schedules related to contract scope of work. related tasks and deliverables. This function includes the mobilization, development, implementation, and support of all program management control systems (PMCS), procedures, training and staffing. Likewise, the Scheduler is responsible and accountable for project control components such as:
• Time management and schedule reporting. Master schedule, review and comment on 3rd Party schedules, time impact analysis (TIA), prepare cost and resource Loaded Schedules, perform schedule updates. Prepare 3 week rolling look-ahead schedule, 90 day look-ahead schedule, critical path analysis, schedule variance reports baseline vs schedule updates, prepare histograms of cost, schedule, resource, and percent complete S curves (cumulative and per period).
• Prepare monte carlo simulation analysis using Oracle Pertmaster/Primavera risk analysis, include standard red, amber, green indicator metrics for reporting results, and written narrative analysis summarizing the findings.
• Earned Value Management: Prepare schedule performance index (SPI) and coordinate with project cost specialist to issue cost performance index (CPI) Change Control, schedule forecasts, coordinate and work closely with document controls, cost management, (risk management, change control, forecasting, metrics and reporting included within). The Scheduler will coordinate with the mobilization team manager while the PMCS and related project control tools is procured, setup and configured, in accordance to the client expectations and synchronized with client governance and policy, tools, systems and procedures.
The Scheduler must take an active role with the PCM to develop all Global Standard Operating Procedure deliverables (schedule management plan, project controls plan, project execution plan, project procedures manual) and establish the program/project WBS from the contractual scope of work, organizational breakdown structure, Responsibility Assignment Matrix (RAM) and related project schedule control core component work instructions and training materials with the mobilization team. The Scheduler will promote vigorous data management and accuracy of all reports generated by the project control team.
Program management baselining of scope, schedule and budget, performance measurement, and control is far more than reporting, it includes analysis, and meaningful interpretation of critical issues and actions required to maintain or beat the project schedule and budget.
Must be energetic, personable and able to communicate with varying audience of project executive, project managers and technical staff members. Previous managerial experience required. Requires a detail-oriented, self-starter with demonstrated teamwork, organizational, problem solving and verbal and written communication skills. Requires the ability to source and synthesize large volumes of information from various stakeholders and apply sound reasoning and analytical skills. Formal project management training/certification is a definite asset, as is a sound understanding of basic engineering and construction methodologies.
Experience required in techniques for design, procurement, construction cost and schedule control. Experience utilizing MS Office products, Oracle P6, is required. Must be highly experienced with software integration, import, export file sharing, and Excel pivot tables. Must understand program management schedule control system gap analysis and implementation of people, process and tools for project mobilization. These skills and knowledge would normally be acquired through the completion of a relevant post-secondary program such as Project Scheduler, assigned to Engineering or Construction, combined with progressive work experience in large scale, multi-discipline engineering/construction projects.
Key Roles and Responsibilities
1. Report to PCM and support PMCM team and support departments such as Design, HSE, Quality, HR, Contracts, and Sales
2. Attend and or support project meetings and actively participate and lead scheduling discussions
3. Focus on critical and near critical work with strong emphasis of change control and issue resolution that affects the project schedule
4. Prepare and present world-class quality project schedule control analysis and reporting information, easy to read and interpret the data.
5. Review construction contractor CPM schedule for contractual conformance and acceptance
6. Prepare/ Revise Integrated Master CPM Schedule that incorporates the construction contractor schedule with separate sub-schedules such as Commissioning, FF&E, special equipment and systems, medical and scientific equipment, move management, and contract closeout.
7. Provide "Schedule Management" duties necessary to ensure the construction contractor is providing mechanically and fundamentally sound CPM updates, reports, and CPM analysis for comprehensive project team interpretation
8. Analyze, decipher and parse CPM update information and reports to upwards and downward reporting audiences
9. Provide CPM analysis findings and recommendations for senior management corrective course of action and decision making
10. Perform routine site walks and construction monitoring to record work performance (physical percent complete) for respective schedule control reporting
11. Provide earned value analysis and forecasting to support project completion date including alternative scenario analysis for work concurrency
12. Assist the risk management reporting including tracking of project issues, risk avoidance and risk mitigation.
- MUST HAVE ACTIVE TOP SECRET CLEARANCE
• MUST HAVE ORACLE-PRIMAVERA P6 EXPERIENCE AND PROFICIENCY, MS Project a plus
• BS, BA in construction management, business ,computer science or equivalent work experience.
• 15 years progressive experience on capital programs and major projects.
• Strong communication skills, both verbal and writing and ability to supervise team members.
• Well versed in technical writing, conformance and corrective action documentation.
• Must be able to refute non-conformance and firmly represent Jacobs and its team members during progress review meetings and discussions of contention when necessary.
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