Perform the role of Administrative Assistant to support the Operations Branch Manager and staff at the Unitary Plan Wind Tunnel. The Administrative Assistant will reside in the front office area of the Operations Branch Office. General responsibilities will include handling phone calls, office supply ordering, general filing tasks, maintaining office supply stock in the tunnels, scheduling office equipment upkeep and repairs, keeping office areas orderly for incoming visitors and staff, assisting with assembly of financial and technical reports, purchasing of parts, supplies, and services both through the Jacobs procurement system and government GSA system, assist with facility inventory as needed, help to ensure staff are equipped with computers, phones, and other tools needed to perform their work, event planning and participation, office moves, and scheduling meetings as requested. Candidate should be familiar with MS Word, Excel, PowerPoint and other general office software. Candidate should be friendly and have the ability to provide a warm welcoming to the office visitors.
Physical Requirements: Must be physically able to write, operate office equipment including computers, calculators, etc. and effectively communicate with client, co-workers, and supervision. Transportation of notebooks, drawings, forms, etc. required.
Work Environment: Most work is performed in an office environment located inside a building. Some work areas are industrial and may be high in noise. Work is performed as a government facility. Requires adherence to company safety guidelines.
Equipment & Machines: Requires the ability to operate a personal computer, telephone, fax machine, shredder, copies, printer, and other general office equipment.
Attendance: Regular attendance in accordance with established work schedule is mandatory. Must be able to meet established deadlines.
Other Essential Functions: Requires ability to interact effectively with co-workers, managers, and clients. Requires ability to provide clear, concise, and accurate communications, both verbally and in writing. Must have the ability to obtain a NASA badge, and maintain access to workplace facility. Requires occasional use of personal vehicle.
This is an entry level part-time position for a candidate with 1 to 2 years of college and familiar with MS Word, Excel, and PowerPoint. Years of experience can qualify as substitute for college course work.